Human Resources

As of January 4, 2022, Michigan Tech is requiring all faculty, staff, temporary and student employees to be vaccinated for COVID-19 due to the Federal Contractor Vaccine Mandate or have an approved exemption for a religious or medical reason. This includes those working remotely. More information on this policy is available at Michigan Tech Flex.

Coordinator

Apply now Job No: 21265
Department: Great Lakes Research Center
Work Type: Staff - Full Time
Location: Main Campus (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Administrative/Business/Professional

Department: Vice President For Research

Sub Department: Great Lakes Research Center 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.  

If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or mtujobs@mtu.edu.

Job Description Summary

The Great Lakes Research Center (GLRC) at Michigan Technological University (Michigan Tech) aims to advance freshwater and coastal ocean research as a foundation for health, economic prosperity and global sustainability through interdisciplinary research cutting across Michigan Tech’s academic organizations. The GLRC institute includes collaborative faculty from fourteen units within the College of Engineering, College of Sciences and Arts, College of Business, College of Computing and the College of Forest Resources and Environmental Sciences. As a non-academic department, the GLRC supports 30+ full-time, part-time and temporary research support staff; and hourly graduate and undergraduate student employees. The GLRC is seeking to establish a Coordinator position to provide comprehensive professional support to Institute personnel including departmental staff, Institute members, and facility stewards. The Coordinator will support the operations of the department and facility, provide business operations assistance to the Institute leadership, and provide research support in processing pre-award proposal submission and post-award project administration. In concert with other members of the GLRC’s research administration team, the Coordinator will support the day-to-day management and operations of the department, Institute and facility, as well as contributing to new initiatives and special projects.

Essential Duties & Responsibilities (other duties may be assigned)

1. As a member of the GLRC research administration team, support the daily operations of the department, facility and Institute. Work independently to manage workflow, develop operational procedures, set performance standards, and track and manage operational deadlines. Maintain a professional, efficient, safe, and welcoming environment for employees and visitors. Adapt processes and procedures to the diverse roles and evolving needs of the department, facility, Institute and individual researchers. Identify and pursue ways to improve the efficiency and effectiveness of operational procedures.
2. Oversee departmental payroll including department time entry involving sponsored index overrides; web time entry for students/staff; oversee preparation of EPAFs and ensure approval proxy for the Institute leadership; process reallocations; and support payroll projection reporting. Support coordination with University Payroll, Accounting Services, and SPO and SPA offices. Oversee record keeping of personnel, membership, donor and project records.
3. Coordinate processing of fund transfers among departmental general fund, non-research, external, and Michigan Tech Fund accounts. Coordinate authorization and creation of check requests, inter-account bills and purchase orders with delegated authority from Institute leadership. Assist faculty and staff with purchasing and travel reimbursements when requested; including conducting Concur training sessions.
4. Manage and create workflow of all hiring paperwork for GLRC staff searches and hires, including post-doctoral associates, and hourly students.
5. Utilize BANNER, WebFocus, Perceptive Content, and ASPIRE to track, access, and report department/Institute financial and performance data. With the Institute leadership, identify and prepare routine and ad hoc reports that assist in the operation and reporting needs of the Institute. This includes quarterly and annual report generation.
6. Analyze information and independently resolve problems in the efficient delivery of research grants and contracts; resolve, escalate, or route incoming requests appropriately.
7. Anticipate the operational needs and deadlines of the department and the Institute leadership and work to assist in the execution of short- and long-terms goals of the department.
8. Serve as the network liaison with staff in other departments towards maintaining a productive research support network and the identification of best practices and continuous improvement strategies in research operations.
9. Supervise and provide direction to temporary employees and student workers to leverage productivity, efficiency, and delivery of research services and responsibilities described here. Support an effective organizational structure that is responsive to departmental, facility and Institute needs.
10. Lead the planning and organization of all department and Institute functions, retreats, receptions, social gatherings (including lunch and learns), Annual Giving campaigns, and award nominations, etc.
11. Coordinate updated news content to the University’s Marketing team for inclusion in Tech Today, social media, news features, and websites. This includes using OU Campus CMS and WordPress for content updates to the Institute’s website. Assist with organization and development of department marketing materials (e.g., brochures).
12. Manage the GLRC’s ASPIRE Space database information and work with other departmental counterparts to ensure accurate facility information.
13. Support facility space assignments, including onboarding and offboarding space occupants, processing building access authorization, key requests, and IT Telcom and computing networks.
14. Other tasks as assigned.

Required Education, Certifications, Licensures (minimum requirements)

Bachelor’s degree or equivalent combination of education and experience from which comparable knowledge and abilities have been acquired.

Required Experience (minimum requirements)

• Relevant experience organizing and coordinating multiple tasks, budgets, projects, events and activities for multiple clients simultaneously.
• Experience using advanced features of standard office software, such as the MS Office and Adobe products, and web-based productivity resources, such as Google Apps.
• Experience working in a customer service environment with a variety of clients/customers.
• Experience coordinating people and processes to meet desired objectives.

Desirable Education and/or Experience

• Knowledge of Michigan Tech policies, procedures, and personnel.
• Experience working in a research environment.
• Artistic creativity that can be applied to marketing and outreach activities.
• Driven by self- and organizational excellence.
• Experience working in an academic environment or other complex organization.
• Experience learning and using a variety of software applications and platforms.
• Experience creating, planning, and executing events.
• Experience marketing or advocating for an organization or group.
• Budget development, monitoring and reconciliation experience.
• Experience motivating and supervising others towards desired outcomes.
• A Master’s degree and/or direct experience in research administration.

Required Knowledge, Skills, and/or Abilities (minimum requirements)

• Strong interpersonal and customer service skills.
• Strong oral and written communication skills.
• Demonstrated organizational, project management, time management, and problem-solving skills.
• Demonstrated ability to work with accuracy and attention to detail.
• Demonstrated ability to work independently and take initiative to solve problems.
• Demonstrated ability to plan ahead, manage timelines and meet deadlines.
• Demonstrated ability to work as part of a team.
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with people of diverse backgrounds.
• Ability to use judgement when dealing with confidential information.
• Demonstrated ability to think creatively to arrive at desired outcomes while employing efficiency.

Work Environment and/or Physical Demands

This position may require travel; may require long workdays; may require evening and weekend work to meet deadlines; and requires ability to lift in excess of 25 lbs.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

  • Employee Safety Overview

  • Anti-Harassment, Discrimination, Retaliation Training

  • Annual Data Security Training 

  • Annual Title IX Training

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. Visa sponsorship is unavailable at this time. This is not an E-Verified Position.

Full-Time Equivalent (FTE) % (1=100%)

1.0

FLSA Status

Exempt

Appointment Term

12 months

Pay Rate/Salary

Negotiable Based on Experience and Qualifications; No Less Than $40,000

Title of Position Supervisor

Director of Business and Program Development, Great Lakes Research Center

Posting Type

Internal & External

Dependent on Funding

Duration of position is dependent upon external funding. 

Required Education, Certifications, Licensures* (minimum requirements)

Advertised: Eastern Daylight Time
Applications close:

Back to search results Apply now Refer a friend

Share this:

| More