Office Assistant 6 Apply now Job No: 20182 Department: College of Engineering Work Type: Union Location: Main Campus (Houghton, MI) Full Time / Part Time: Full Time Categories: Office/Clerical Support To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities. If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or mtujobs@mtu.edu. Job Description Summary Provide professional clerical and administrative support functions for the College of Engineering.Provide front line customer service to faculty, staff, students, and visitors. Work hours during theacademic year are 8:00 am - 5:00 pm. Essential Duties & Responsibilities (other duties may be assigned) 1. Provide excellent customer service, both in-person and electronically, to a diverse population of both internal and external customers in a professional, friendly, and courteous manner, independently respond to inquiries and provide information on established programs and services. 2. Greet customers, receive, screen, route and/or respond to telephone calls, engineeringemails, and other correspondence.3. Handle daily campus mail pick up and distribution. Send out UPS and FedEx packages.4. Utilize the suite of google tools to collect responses to surveys/forms, maintain content ongoogle sites, and compile data as needed.5. Assist with managing calendars and scheduling meetings; arrange for appropriate resourcesincluding audio/visual needs and food service, distribute agendas and follow-up as needed.6. Maintain electronic and paper travel files for alumni visits, conferences, and other special events. Prepare giveaway items for alumni socials, individual meetings, and other events.7. Assist with special projects, tracking data and preparing reports.8. Serve as equipment coordinator; maintain equipment inventory utilizing ASPIRE9. Assist in creating publications as needed; design, verify, edit, and proofread letters, flyers,brochures, posters10. Maintain email lists; ensure regular updates with personnel changes11. Process check requests, reallocations, purchase requisitions, inter-account bills, invoices, cash deposits, banquet and entertainment forms12. Coordinate and process mailings; create files to merge13. Access and extract information and reports such as Banner, Webfocus, Aspire, and DigitalMeasures14. Prepare travel arrangements and process travel reimbursements15. Reallocate purchasing cards for the College of Engineering office16. Process Electronic Personnel Action Forms as needed17. Maintain College of Engineering storage space. Collaborate with IT for office needs andimprovements. Submit facilities work orders for the College of Engineering.18. Independently purchase, and maintain inventory of office supplies, supplies for reception area, miscellaneous supplies, ordering office furniture and decorations, ensuring copier and printers are working, and having program brochures or other publications available. Order name tags, nameplates, business cards, College of Engineering envelopes and letterhead.19. Know and use advanced features of software; create database/spreadsheet files to organize and maintain data, and utilize word processing software to develop correspondence and other written materials.20. Maintain current knowledge of University policies and procedures21. Apply safety-related knowledge, skills, and practices to everyday work.22. Commit to learning about continuous improvement strategies and applying them to everyday work.Actively engage in University continuous improvement initiatives.23. Perform other duties as assigned.*Apply safety-related knowledge, skills, and practices to everyday work.*Commit to learning about continuous improvement strategies and applying them to everydaywork. Actively engage in University continuous improvement initiatives. Required Education, Certifications, Licensures (minimum requirements) High school diploma, or an equivalent combination of education and experience from which comparable knowledge and abilities can be required. Required Experience (minimum requirements) ● Four years experience in customer service● Proficiency with personal computers and basic software packages including word processing,spreadsheet/database software● Experience using advanced features of word processing and spreadsheet/database software Desirable Education and/or Experience ● Experience using MS Word, Excel, Banner, Google (drive, calendars, form, and sheets)● Experience using Web Focus● Bachelor’s degree, or an equivalent combination of education and experience fromwhich comparable knowledge and abilities can be acquired● Experience working in higher education Required Knowledge, Skills, and/or Abilities (minimum requirements) ● Excellent interpersonal, customer service and oral/written communication skills.● Demonstrated ability to independently organize and prioritize in a fast-paced environment.● Demonstrated ability to use judgment when dealing with confidential information.● Demonstrated ability to meet deadlines.● Demonstrated ability to work with accuracy and attention to details.● Demonstrated ability to work independently and take the initiative to solve problems.● Demonstrated ability to work effectively with frequent and multiple interruptions.● Demonstrated knowledge of proper grammar, spelling and punctuation.● Demonstrated ability to work as a member of a team and contribute to the overall smoothoperation of a service environment.● Demonstrated ability to adapt to change.● Demonstrated ability to communicate effectively and work harmoniously with diverse groups of students, faculty and staff. Desirable Knowledge, Skills, and/or Abilities The ability to learn new computer-based applications. Work Environment and/or Physical Demands ● The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.● Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.● While performing the duties of this job, the employee is occasionally required to stand; walk; and stoop, kneel, or crouch. The employee is frequently required to reach with hands and arms. The employee is frequently required to reach with hands and arms. The employee is regularly required to sit; talk or hear; and use hands to finger, handle, or feel and object.● Specific vision abilities required by this job include close, distance, color and peripheral vision; and the ability to adjust focus.The employee may regularly be required to lift up to 50 pounds.● The noise level in the work environment is usually moderate. Required Training and Other Conditions of Employment Every employee at Michigan Technological University will receive the following 3 required trainings; additional training may be required by the department. Required University Training: Employee Safety Overview Anti-Harassment, Discrimination, Retaliation Training Annual Data Security Training Background Check: Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed. Full-Time Equivalent (FTE) % (1=100%) 1.0 FLSA Status Non-Exempt Appointment Term 12 months Shift 1st Shift Pay Rate/Salary External Candidates Will Receive the Minimum $13.25 Title of Position Supervisor Assistant to the Dean Posting Type Internal & External Special Instructions to Applicants (if applicable) UAW Internal & External posting 10/13/2020 – 10/19/2020. External applications will only be reviewed after internal applications. Additional Information The hours of this position, 8:00am-5:00pm will be performed on campus in the Minerals andMaterials Engineering Building. Required Education, Certifications, Licensures* (minimum requirements) Advertised: 09 Oct 2020 Eastern Daylight Time Applications close: Back to search results Apply now Refer a friend Share this: | More Send me jobs like these We will email you new jobs that match this search. Great, we can send you jobs like this, if this is your first time signing up, please check your inbox to confirm your subscription. The email address was invalid, please check for errors. You must agree to the privacy statement Subscribe Recaptcha Privacy agreement Search results Position Location Closes Office Assistant 6 Main Campus (Houghton, MI) Provide professional clerical and administrative support functions for the College of Engineering. Provide front line customer service to faculty, staff, students, and visitors. Work hours during the academic year are 8:00 am - 5:00 pm. Current Opportunities Position Location Closes Office Assistant 6 Main Campus (Houghton, MI) Provide professional clerical and administrative support functions for the College of Engineering. Provide front line customer service to faculty, staff, students, and visitors. Work hours during the academic year are 8:00 am - 5:00 pm. Powered by PageUp Subscribe to jobs