Human Resources

Business/Training Support Specialist

Apply now Job No: 21183
Department: Civil, Environ & Geospatial Engrg
Work Type: Staff - Full Time
Location: Main Campus (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Administrative/Business/Professional

Department: College Of Engineering

Sub Department: Center for Technology & Training

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.  

If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or mtujobs@mtu.edu.

Job Description Summary

The Business/Training Support Specialist will provide accurate financial and payroll support for multiple research contracts within the CTT. This position will also provide support for both virtual and on-site workshops and conferences for CTT’s extensive outreach program for transportation, bridge, and environmental agencies in Michigan and/or nationally. Works collaboratively with faculty, staff, students, and clients to complete project goals and to ensure that services are consistent with the mission of the center and the university.

Essential Duties & Responsibilities (other duties may be assigned)

1. Maintain complex time records for multiple research contracts, enter and submit departmental payroll bi-weekly.
2. Identify problems related to research accounts and staff payroll, and take the initiative to resolve the problems.
3. Reconcile account statements for multiple research contracts and take independent action to correct any discrepancies.
4. Work with MTU Sponsored Program’s accounting staff to verify monthly invoicing statements for multiple research contracts and provide supporting documents and annotations as needed.
5. Develop a thorough understanding of data that goes into CTT's customer relationship management system.
6. Assist with reviewing data used in billing and verification of accuracy against customer registration information.
7. Create reports, rosters and mailing lists as needed.
8. Record and deposit training registration fees, monitor the unpaid invoices, and follow-up with customers on late payments beyond the 30 day past due term.
9. Provide virtual and on-site training event support including the management of the CTT webinar schedules and Zoom webinar room, moderating webinars, and handling on-site registration.
10. Interface with customers via telephone and electronically.

Required Education, Certifications, Licensures (minimum requirements)

• Bachelor's degree or equivalent combination of education and experience.

Required Experience (minimum requirements)

• Three years (minimum) professional experience with financial support and accounting functions.
• Professional experience using customer relationship management systems, such as Salesforce.
• Demonstrated analytical, problem solving, and decision-making skills.
• Superior interpersonal and oral/written communications skills.
• Three years (minimum) professional customer service experience.
• Advanced knowledge and experience with Microsoft Office tools including PowerPoint, Word and Excel.

Desirable Education and/or Experience

• Experience using University software including Banner.
• Experience working in higher education.
• Advanced knowledge and experience with a customer relationship management system, such as Salesforce.
• Experience managing student interns.

Required Knowledge, Skills, and/or Abilities (minimum requirements)

• Excellent organizational skills with the ability to work independently.
• Demonstrated ability and willingness to prioritize and work on multiple, ongoing projects simultaneously.
• Demonstrated ability to work with accuracy and attention to detail.
• Demonstrated ability and willingness to work as a member of a project team.
• Demonstrated ability to use judgement when dealing with confidential information.
• Travel to workshops/conferences periodically to provide on-site support.
• Possession of a valid driver’s license combined with a driving record that meets the MTU Vehicle Use policy.

• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff. 

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

  • Employee Safety Overview

  • Anti-Harassment, Discrimination, Retaliation Training

  • Annual Data Security Training 

  • Annual Title IX Training

 

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Full-Time Equivalent (FTE) % (1=100%)

1.0

FLSA Status

Exempt

Appointment Term

12 months

Pay Rate/Salary

Negotiable Based on Experience and Qualifications

Title of Position Supervisor

Sr. Project Manager, Training & Operations

Posting Type

Internal & External

Dependent on Funding

Duration of the position is dependent upon external funding 

Additional Information

The Center for Technology & Training (CTT) provides technology transfer, software development and research services to support agencies that manage public infrastructure. With annual funding from the Federal Highway Administration (FHWA), the Michigan Department of Transportation (MDOT) and Michigan Technological University (MTU), the CTT administers Michigan’s Local Technical Assistance Program (LTAP) and manages the development and support for roadway asset management, project estimating, and project management. The CTT also works under contract with other agencies to complete discrete research and service projects. For more information, please visit www.ctt.mtu.edu.


Required Education, Certifications, Licensures* (minimum requirements)

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