Human Resources

While Michigan Tech continues to monitor and respond to the COVID-19 outbreak, the University will not be posting non-instructional and general fund positions until further notice. If you have applied for a position that is no longer posted, you will receive an email with more information. We appreciate your understanding and strongly urge you to continue to visit the COVID-19 webpage for updates at https://www.mtu.edu/covid-19/.

Director of Administration

Apply now Job No: 20050
Department: College of Engineering
Work Type: Staff Full-time
Location: Main Campus (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Administrative/Business/Professional, Management

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.  

If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or mtujobs@mtu.edu.

Job Description Summary

The Director of Administration provides administrative support to the dean, chairs, faculty, staff, alumni, outside vendors, and students. They oversee the management and communication of the dean's office, and provide personnel and workflow management oversight for the college of engineering.

Essential Duties & Responsibilities (other duties may be assigned)

Management and Communication:
1. Serve as the dean’s executive assistant, including managing dean’s short and long-term schedule, travel arrangements, preparation for meetings, advancement and development projects
2. Manage daily operations of the Dean of Engineering Office
3. Coordinate and communicate with Engineering Council; assist chairs with policies and procedures, and meeting deadlines
4. Determine appropriate action to be taken in absence of dean
5. Analyze information to independently resolve administration problems
6. Analyze and review requests prior to dean approval
7. Manage and assist with executing the College of Engineering communication plan in coordination with COE staff to meet college goals
8. Manage and assist with executing the college strategic marketing plan in coordination with UMC and COE staff to meet college goals
9. Draft communications from Dean/CoE to our constituent groups, including: prospective students, current students, faculty and staff, employers of our graduates, alumni, parents, the Engineering Advisory Board, and friends of Michigan Tech
11. Manage confidential and sensitive information and situations (including being involved in resolving situations, making judgments as to who needs to be communicated with and who needs to be involved in resolving situations)
12. Oversee first year speaker event, graduate program reviews, Academy for Engineering Education Leadership, ABET accreditation visits, awards management (University & Distinguished professors, CoE staff/faculty awards, etc.)
13. Coordinate Engineering Advisory Board meetings


Personnel and workflow management oversight for college
14. Analyze, monitor and communicate policies and procedures
15. Coordinate Tenure and Promotion
16. Coordinate Major reviews
17. Coordinate Interim reviews
18. Coordinate Chair reviews
19. Manage hiring processes in CoE
20. Monitor time approvals for Chairs, Dean and CoE office
21. Hire and directly supervise UAW staff


Other
22. Collect and compile data and statistics for reports, presentations, benchmarking (i.e. for ABET Accreditation, rankings comparisons, evaluating progress on the strategic plan)
23. Develop spreadsheets and databases to track data
24. Provide leadership to foster a culture of safety; promote safety through actions, communication, and training.
25. Encourage continuous improvement practices among employees. Commit to applying improvement strategies to strategic goals and leadership skills.
26. Demonstrated commitment to a culture of safety by having established safety as a key professional value and essential component of daily practice.
27. Other duties as assigned.

Required Education, Certifications, Licensures (minimum requirements)

Bachelor's degree or an equivalent combination of education and experience from which comparable knowledge and abilities have been acquired.

Required Experience (minimum requirements)

•Experience organizing and coordinating multiple tasks, projects, activities
•Experience showing ability to effectively communicate in writing
•Experience showing ability to effectively work with people of diverse backgrounds
•Experience using a computer and advanced features of standard office software, such as the MSOffice, Adobe Suites, and web-based productivity resources (i.e. Google Apps)

Desirable Education and/or Experience

• Familiar with reporting tools such as Banner, Webfocus, and ASPIRE
• Experience working in an academic environment or other complex organization
• Experience creating, planning, and executing events
• Experience with developing presentations
• Experience with marketing

Required Knowledge, Skills, and/or Abilities (minimum requirements)

• Excellent interpersonal and customer service skills
• Excellent oral and written communication skills
• Demonstrated organizational, project management, time management, and problem solving skills
• Demonstrated ability to work with accuracy and attention to detail
• Demonstrated ability to work independently and take initiative to solve problems
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of faculty, staff and students
• Ability to use judgment when dealing with confidential information

Desirable Knowledge, Skills, and/or Abilities

•Knowledge of Michigan Tech policies, procedures, and personnel
• Understanding of the organizational roles and responsibilities for safety among management, supervisors, and employees

Work Environment and/or Physical Demands

Noise level low to moderate.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 3 required trainings; additional training may be required by the department.

Required University Training:

  • Employee Safety Overview

  • Anti-Harassment, Discrimination, Retaliation Training

  • Annual Data Security Training

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Full-Time Equivalent (FTE) % (1=100%)

1.0

FLSA Status

Exempt

Appointment Term

12 months

Pay Rate/Salary

Negotiable Based on Experience and Qualifications

Title of Position Supervisor

Dean

Posting Type

Internal & External

Special Instructions to Applicants (if applicable)

Full consideration will be given to applications received by March 10, 2020.

Your references should include the contact information for at least three (3) professional
references.

Additional Information

Michigan Tech is an internationally renowned doctoral research university located in Houghton,
MI in Michigan's scenic Upper Peninsula, on the south shore of Lake Superior. The area provides a
unique setting where natural beauty, culture, education, and a diversity of residents from around
the world come together to share a superb living and learning experience.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal
Opportunity Employer, which includes proving equal opportunity for protected veterans and
individuals with disabilities.

https://www.mtu.edu/engineering/
https://www.mtu.edu/engineering/about/dean/


Required Education, Certifications, Licensures* (minimum requirements)

Advertised: Eastern Standard Time
Applications close:

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