Human Resources

Summary

The Pre-Award Manager assists the Assistant Vice President, Sponsored Programs Pre-Award in leading and managing the core functions of the unit, including sponsored programs activities related to proposal processing, departmental and University policy review and development, and provides support to departments, faculty, and staff for proposal processing.

Responsibilities and Essential Duties

1. Provide direct/indirect supervision and leadership for sponsored programs staff with regard to sponsored programs proposal processing activities.
2. Review and approve proposals and budgets for submission, ensuring compliance with university policies, federal, state and sponsor guidelines.
3. Counsel, advise, and assist faculty and staff with proposal and budget development for externally funded projects. Provide proactive and problem-solving guidance and support whenever possible.
4. Identify risks and liabilities and minimize the impact on the University when reviewing requests for proposals, ensuring that the proposed terms and conditions comply with university policies, federal and state laws, and sponsor guidelines.
5. Serve as liaison between departments and other entities including companies, governmental agencies, non-profit entities, and universities.
6. Ensure University compliance with conflicts of interest, export control, and IRB/IACUC policies relating to proposal processing.
7. Contribute to and lead the development, review, and implementation of new policies and procedures and proposal processing standards.
8. Provide guidance and mentoring to departmental staff regarding university procedures and proposal processing standards.
9. Participate in special projects and other assigned duties to further department goals.
10. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
11. Apply safety-related knowledge, skills, and practices to everyday work.

Required Education, Certifications, Licensures

• Bachelor’s degree or equivalent combination of education and experience from which comparable knowledge and abilities have been acquired

Required Experience

• 5 years of experience in sponsored programs administration
• Management experience in an office or equivalent setting
• Experience using personal computers and basic software packages including word processing, spreadsheet, and database software

Desirable Education and/or Experience

Required Knowledge, Skills, and/or Abilities

• Excellent oral/written communication and interpersonal skills
• Demonstrated ability to work well in a fast-paced, team-oriented environment
• Demonstrated ability to explain and convey complex information
• Excellent organizational and problem-solving skills
• Demonstrated ability to meet and manage deadlines
• Demonstrated ability to organize and prioritize multiple work assignments
• Demonstrated ability to build relationships and collaborate with faculty, students, and staff
• Demonstrated ability to work effectively under conditions with frequent and multiple interruptions
• Demonstrated ability to work with accuracy and attention to detail
• Demonstrated ability to effectively adapt to change
• Demonstrated ability to use judgment when dealing with confidential information
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
• Demonstrated commitment to contribute to a safe work environment.

Desirable Knowledge, Skills, and/or Abilities

Language, Mathematics and/or Reasoning Skills

Work Environment and/or Physical Demands

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:
• Employee Safety Overview
• Anti-Harassment, Discrimination, Retaliation Training
• Annual Data Security Training
• Annual Title IX Training

Background Check:
Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

100%

FLSA Status

Exempt

Appointment Term

12 months

Shift

Pay Rate/Salary

Negotiable

Title of Position Supervisor

Assistant Vice President, Sponsored Programs Pre-Award

Posting Type

Dependent on Funding

Special Instructions to Applicants (if applicable)

Full ensured consideration will be given to applicants who apply on or before 11:55pm on June 20, 2025.

Additional Information