Human Resources

Summary

Michigan Technological University is seeking a Part Time Department Coordinator (DC) who works with the department chair, faculty, and other staff to oversee the budget of the department, including budget projections, reporting, and regular balancing of accounts and indices. The DC collaborates with the Chair to advance the mission of the department and to promote collegiality and the harmonious operation of the department. The DC identifies and pursues ways to improve the efficiency and effectiveness of administrative procedures.

Responsibilities and Essential Duties

1. Maintain account balances and projections in all general, designated,
research, and Michigan Tech Fund accounts.
2. Provide financial and other data to the Chair, faculty, and staff upon request
and meet regular deadlines for these and other reporting.
3. Manage the Chair’s calendar, maintain office files and records, communicate
with internal and external stakeholders on the Chair’s behalf, and participate in
meetings.
4. Oversee and manage the process of hiring including search committee
activities for faculty, staff, students, visiting scholars, and post-doctoral fellows.
5. Oversee and coordinate faculty reappointments, promotion and tenure
processes; maintain confidential and sensitive faculty and staff personnel files.
6. Monitor and ensure the department meets Michigan Tech and COE timelines
for key events (tenure, faculty review, annual performance evaluations, exit
interviews, all required reporting, etc.).
7. Analyze, compare, and evaluate various courses of action and make
independent decisions on matters of significance, free from immediate
direction, within the scope of the position responsibilities to implement
Michigan Tech policies and COE priorities.
8. Serve as grad assistant for the department.
9. Supervise administrative staff.
10. Commit to learning about continuous improvement strategies and applying
them to everyday work. Actively engage in University continuous improvement
initiatives.
11. Apply safety-related knowledge, skills, and practices to everyday work.
12. Other duties as assigned.

Required Education, Certifications, Licensures

Bachelor’s degree in business administration or an equivalent combination of
education and experience from which comparable knowledge and abilities
can be acquired.

Required Experience

● Three years progressively responsible experience in a financial environment
with preference to an educational/academic department at a higher education
institution.
● Experience managing budget and financial data

Desirable Education and/or Experience

● Experience working in an academic department.
● Experience using BANNER or similar organizational database.
● Advanced knowledge of accounting principles and standard accounting
practices

Required Knowledge, Skills, and/or Abilities

● Advanced knowledge of computer software (spreadsheets and databases)
● Excellent communication and organization skills.
● Demonstrated problem-solving skills.
● Proven ability to manage multiple projects including financial, logistical, human resources, and other.
● Demonstrated ability to work with accuracy and attention to detail.
● Demonstrated ability to work independently with little supervision.
● Demonstrated ability to take initiative and plan.
● Demonstrated ability to work as part of a team.

Desirable Knowledge, Skills, and/or Abilities

● Knowledge of Michigan Tech policies, procedures, and personnel.

Work Environment and/or Physical Demands

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.
Required University Training:
● Employee Safety Overview
● Anti-Harassment, Discrimination, Retaliation Training
● Annual Data Security Training
● Annual Title IX Training

Background Check:
Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

.50

FLSA Status

Non-Exempt

Appointment Term

12 months

Pay Rate/Salary

The minimum salary for this position is $28 . The final salary will depend on experience and qualifications.

Title of Position Supervisor

Department Chair

Posting Type

Dependent on Funding