Human Resources

Program Coordinator

Apply now Job No: 24105
Department: College of Computing
Work Type: Staff - Full Time
Location: Main Campus (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Management, Computing, Administrative/Business/Professional

Department: College of Computing

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.  

If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or

Job Description Summary

The Applied Computing and Computer Science departments are actively seeking a highly motivated and qualified individual to fill the role of Program Coordinator. This position will be responsible for managing two grants, the CyberCorps Scholarship for Service (SFS) and National Research Traineeship (NRT) DataSENSE, within the academic domains, ensuring seamless coordination and efficient execution of program activities. The Program Coordinator will play a crucial role in overseeing the successful implementation of the grants, fostering collaboration among faculty, students, researchers, and external partners. Review of applications will begin on August 5, 2024.

The position of Program Coordinator will be soft funded, with financial support from external grants. These grants come with predetermined end dates; however, the Program Investigators anticipate a continuous cycle of grant applications to ensure the sustained success and growth of the programs. This opportunity offers the Program Coordinator a chance to gain hands-on experience managing budgets, tracking expenditures, and ensuring fiscal responsibility in alignment with the requirements of external grants.


Essential Duties & Responsibilities (other duties may be assigned)

  • Organize and process student profiles, legal contracts, government paperwork and other important project documents.
  • Oversee project management activities, such as analyzing expenditures, budget modifications, cost transfers, EPAFS, timesheets, and financial closeouts.
  • Serve as a liaison with project sponsors and be a point-of-contact with outside government agencies, sponsored programs and sponsored accounting offices, admission office, financial aid office, principal investigator and other project partners.
  • Collect student feedback and monitor participation in student activities.
  • Track activities, accomplishments, and products throughout the year. Document and gather information for the NSF reporting requirements.
  • Assist with the coordination and execution of recruitment events and activities.
  • Coordinate application processes for students to enter the NRT program.
  • Facilitate interactions with individual students and help answer commonly asked questions. Be approachable and foster an environment and build a community for students seeking guidance and support in the programs.
  • Promote a culture of equal opportunity and inclusion with the students.
  • Coordinate administrative, training and engagement activities and events among students, faculty, and committees.
  • Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in university continuous improvement initiatives.
  • Apply safety-related knowledge, skills, and practices to everyday work.
  • Other duties as assigned

Required Education, Certifications, Licensures (minimum requirements)

  • Bachelor's degree or an equivalent combination of education and experience

Required Experience (minimum requirements)

  • Relevant administrative experience organizing and coordinating multiple tasks, budgets, projects, activities, etc.
  • Relevant experience showing ability to effectively work with people of diverse backgrounds.
  • Experience in program/project management
  • Experience working with budgets, financial data and accounting systems
  • Experience showing ability to work with attention to detail and with accuracy.
  • Experience using advanced features of word-processing, database and presentation software, such as the MS Office and Adobe suites, and web-based productivity resources, such as Google Workspace.
  • Ability to use judgment when dealing with confidential information.

Desirable Education and/or Experience

  • Undergraduate or postgraduate education in an area related to computer science, information technology, business, education, engineering or forestry
  • Experience administering research grants and contracts
  • Experience advising college students
  • Experience working in an academic environment or other complex organization
  • Experience using BANNER, EPAF or similar tools used for University systems
  • Experience marketing or advocating for an organization or group

Required Knowledge, Skills, and/or Abilities (minimum requirements)

  • Excellent interpersonal skills.
  • Excellent oral and written communication skills.
  • Demonstrated ability to write quality reports and correspondence
  • Demonstrated organizational, project management, time management, and problem-solving skills.
  • Demonstrated ability to work with accuracy and attention to detail.
  • Demonstrated ability to work independently and take initiative to solve problems.
  • Demonstrated ability to work as part of a team.
  • Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse students, faculty, and staff.
  • Demonstrated commitment to contribute to a safe work environment.


Desirable Knowledge, Skills, and/or Abilities

  • Knowledge of Michigan Tech policies, procedures, and personnel.
  • Artistic creativity that can be applied to marketing and outreach activities
  • Demonstrated success in, or potential future contributions to, working with persons from diverse backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

  • Employee Safety Overview

  • Anti-Harassment, Discrimination, Retaliation Training

  • Annual Data Security Training 

  • Annual Title IX Training

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment:

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of your appointment, and maintain eligibility without sponsorship throughout your appointment.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities

Full-Time Equivalent (FTE) % (1=100%)



FLSA Status



Appointment Term

12 months


Pay Rate/Salary

Negotiable Based on Experience


Title of Position Supervisor

Grant Principal Investigators


Posting Type

Internal and External  

Dependent on Funding


Special Instructions to the Applicant

Full consideration will be given to applications received by 08/05/2024.



Additional Information

CyberCorps: Scholarship for Service (SFS) is a national program designed to recruit and train the next generation of cybersecurity professionals for federal, state, local, and tribal governments. Michigan Tech is a proud participant of the SFS program through a multi-million-dollar grant awarded by the National Science Foundation (NSF). The program coordinator will provide administrative support to the project team in processing important paperwork, managing post-award project activities, interacting with project partners, and promoting SFS activities and events.

NRT: National Research Traineeship (NRT) program is designed to support training diverse graduate students to become the next generation of interdisciplinary scientists and researchers. Our project focuses on the demonstrated national need to provide an integrative, culturally responsive training experience for graduate students in Data-Science-ENabled Sensing of the Environment for climate adaptation (DataSENSE). The project coordinator will provide support across several distinct tasks including tracking student progress, assisting with reporting to NSF, helping manage budgets and financial accounts, coordinating recruitment and admission processes, promoting and executing training events, engaging with the project trainees, faculty and partners, and work across the NRT committees. Note, the project coordinators of NRTs across the nation have established a network where you can communicate and gain professional development opportunities.


Required Education, Certifications, Licensures* (minimum requirements)

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