Human Resources

Job Description Summary

The Research Integrity and Development Coordinator for the Associate Vice President Research Development (AVPRD) department specializes in staff support to a department which serves the entire Michigan Technological University research community, including research centers, shared facilities, and individual researchers across a wide variety of research areas.
This position assists AVPRD leadership with promoting research policy compliance, proposal development, and continuing education provision regarding evolving research policies and procedures. The role requires attention to detail, efficient organizational skills, a high level of integrity, discretion in handling confidential information, and the ability to quickly and independently focus on developing priorities as needed.

Essential Duties & Responsibilities (other duties may be assigned)

1. Oversight and understanding of research integrity and development departmental databases, including providing general functional and technical support to the AVPRD team and MTU campus community.
2.  Support IRB, IBC, and IACUC regulatory committee processes and assist with workflow coordination including verification, monitoring, and processing regulatory committee applications.
3.  Coordination of campus-wide events sponsored by the department. 
4. Generate and process inter-departmental paperwork including check requests, inter-account bills, EPAF/payroll coordination, and the processing of purchase requisitions and blanket orders. 
5. Monitor, review, and provide financial reports to AVPRD monthly and upon request.
6. Manage graduate student progress related to Responsible Conduct of Research (RCR) completions and degree completion.
7. Schedule and manage research laboratory inspections.
8. Provide support for Animal Care Facility (ACF) and University Chemical Stores (UCS) processes. 
9. Provide general administrative support to the entire AVPRD including, but not limited to; meeting management and coordination, oversight of common drives and documentation, assist with travel arrangements, order and maintain supplies. 
10. Attend training to develop proficiency with Cayuse, Banner, WebFocus, Perceptive Content, Concur, and other software systems utilized by the University.
11. Commit to learning about continuous improvement strategies and applying them to every-day work. Actively engage in University continuous improvement initiatives.
12. Apply safety-related knowledge, skills and practices to everyday work.

Required Education, Certifications, Licensures (minimum requirements)

● Bachelor’s degree, or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

Required Experience (minimum requirements)

● Minimum 3 years’ administrative experience working in an academic environment or other complex organization.
● Successful, progressively responsible office experience.
● Demonstrated ability to learn new software and processes quickly, and to apply such knowledge to daily and ongoing work.

Desirable Education and/or Experience

● Experience supporting faculty and / or researchers.

Required Knowledge, Skills, and/or Abilities (minimum requirements)

● Excellent computer skills including:
● Experience using spreadsheets
● Proficiency with using Microsoft Excel, Microsoft Word and Microsoft PowerPoint
● Proficiency with Google Calendar and Google Drive
● Demonstrated ability to use judgment when dealing with highly confidential information.
● Excellent interpersonal skills.
● Excellent oral/written communication skills.
● Demonstrated ability to work independently as well as within a collaborative team model.
● Demonstrated organizational and problem-solving skills.
● Demonstrated ability to interact well with individuals external to the department.
● Demonstrated ability to work independently and take the initiative to solve problems.
● Demonstrated ability to work accurately with attention to detail.
● Demonstrated ability and flexibility to meet deadlines.
● Demonstrated knowledge of proper grammar, spelling and punctuation.
● Demonstrated ability to understand the concerns, be responsive to the needs, and sensitive to the problems of the employees of the University.
● Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of faculty and staff.
● Demonstrated commitment to contribute to a safe work environment.

Desirable Knowledge, Skills, and/or Abilities

● Knowledge of Michigan Tech policies, procedures, and personnel.
● Experience working with BANNER or other financial services software.

Language, Mathematics and/or Reasoning Skills

Work Environment and/or Physical Demands

● The noise level in the work environment is usually low to moderate.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

• Employee Safety Overview

• Anti-Harassment, Discrimination, Retaliation Training

• Annual Data Security Training 

• Annual Title IX Training

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. Visa sponsorship is unavailable at this time. This is not an E-Verified Position.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities

1

FLSA Status

Exempt

Appointment Term

12 months

Shift

Pay Rate/Salary

Negotiable, no less than $45,000

Title of Position Supervisor

Associate Vice President for Research Development (AVPRD)

Posting Type

Dependent on Funding

Special Instructions to Applicants (if applicable)

Additional Information