Human Resources

Job Description Summary

The Institute for computing and Cybersystems (ICC) at Michigan Technological University (Michigan Tech) promotes collaborative, cross-disciplinary research and learning experiences in the areas of biocomputing and digital health, computing education, cyber-physical systems, cybersecurity, data sciences, human-centered computing, and scalable architectures and systems. The ICC institute includes more than 70 collaborative faculty and researchers from 14 disciplines within the College of Computing, the College of Engineering, College of Sciences and Arts, College of Business, and the College of Forest Resources and Environmental Sciences. ICC staff support seven centers operating under the ICC. The Institute is seeking to establish a second professional staff position to provide 1) comprehensive research development support (including pre- and post-award proposal development and management) to Institute members; 2) assist in day-to-day operations of the Institute; 3) provide administrative assistance to Institute leadership; and, 4) provide on-campus and external outreach to help foster Institute growth.

This position will work closely with members of the Great Lakes Research Center’s administrative team to support ICC and University research growth.

This position will work closely with members of the Great Lakes Research Center’s administrative team to support ICC and University research growth.

Essential Duties & Responsibilities (other duties may be assigned)

1. Provide comprehensive research support services including research development activities like teambuilding and networking, and proposal scouting; pre-award support including budgeting, grant writing, content development and formatting; and, post-award project management including financial tracking and reporting.
2. Coordinate the daily operations of the Institute. Work independently to manage workflow, develop operational procedures, set performance standards, track and manage operational deadlines, and work with Institute leadership to establish organizational protocol for research support services. Maintain a professional, efficient, safe, and welcoming environment for members, students and research clients. Adapt processes and procedures to the diverse roles and evolving needs of the Institute. Identify and pursue ways to improve the efficiency and effectiveness of operational procedures to support research growth.
3. Utilize BANNER, WebFocus, Perceptive Content, and ASPIRE to track, access, and report Institute financial and performance data. With the Institute leadership, identify and prepare routine and ad hoc reports that assist in the operation and reporting needs of the Institute. This includes quarterly and annual report generation.
4. Analyze information and independently resolve problems in the efficient delivery of research grants and contracts; resolve, escalate, or route incoming requests appropriately. Seek solutions to support timely research delivery.
8. Anticipate the operational needs and deadlines of the Institute and work with leadership to assist in the execution of short- and long-term goals of the organization.
5. Develop and maintain a collegial relationship with staff in other departments/units towards maintaining a productive research support network.
6. Participate in Institute meetings and serve as an organizational representative on committees, if requested by Institute leadership.
7. Lead the planning and organization of Institute functions, retreats, receptions, social gatherings, fundraising campaigns, and award nominations.
8. Coordinate updated news content for the University’s marketing team for inclusion in Tech Today, social media, website and news features. Assist with the development and distribution of Institute and researcher marketing materials.
9. Other tasks as needed.

Required Education, Certifications, Licensures (minimum requirements)

• Bachelor’s degree

Required Experience (minimum requirements)

1. Relevant experience organizing and coordinating multiple research tasks including budgets, personnel documents and supporting information for multiple clients/projects simultaneously.
2. Proficiency in advanced features of standard office software, such as the MS Office and Adobe products, and web-based productivity resources, such as Google Apps.
3. Experience coordinating people and processes to meet desired objectives.

Desirable Education and/or Experience

• Master’s degree, or higher
• Certification or training as a research administrator

Required Knowledge, Skills, and/or Abilities (minimum requirements)

1. Strong interpersonal and customer service skills.
2. Strong oral and written communication skills.
3. Demonstrated ability to work with accuracy and attention to detail.
4. Demonstrated ability to work independently and take initiative to solve problems.
5. Demonstrated ability to plan ahead, manage timelines and meet deadlines.
6. Demonstrated ability to work as part of a team.
7. Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse students, faculty, and staff.
8. Ability to use judgment when dealing with confidential information.
9. Ability to effectively work with people of diverse backgrounds.
10. Demonstrated ability to think creatively to arrive at desired outcomes while employing efficiency.

Desirable Knowledge, Skills, and/or Abilities

1. Knowledge of Michigan Tech policies, procedures, and personnel.
2. Experience working in a research environment.
3. Artistic creativity that can be applied to marketing and outreach activities.
4. Driven by self- and organizational excellence.
5. Experience working in an academic environment or other complex organization.
6. Experience learning and using a variety of software applications and platforms.
7. Experience creating, planning, and executing complex events.
8. Experience marketing or advocating for an organization or group.
9. Budget development, monitoring and reconciliation experience.
10. Experience motivating others towards desired outcomes.
11. Experience using proposal submission systems e.g. NSPIRES, FastLane, Research.gov, Grants.gov, eRA Commons and other agency specific submission portals.
12. Experience using video production software.

Language, Mathematics and/or Reasoning Skills

Work Environment and/or Physical Demands

This position may require travel; may require long workdays; may require evening and weekend work to meet deadlines; and requires ability to lift in excess of 25 lbs.

Located in Houghton, in the heart of Upper Michigan’s scenic Keweenaw Peninsula, the university is just a few miles from Lake Superior. The surrounding area is perfect for enjoying outdoor activities throughout the year. Remote work is a possibility.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

• Employee Safety Overview

• Anti-Harassment, Discrimination, Retaliation Training

• Annual Data Security Training 

• Annual Title IX Training

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. Visa sponsorship is unavailable at this time. This is not an E-Verified Position.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities

50%

FLSA Status

Non-Exempt

Appointment Term

12 months

Shift

Pay Rate/Salary

Negotiable, based on experience.

Title of Position Supervisor

Assistant Director, Institute of Computing and Cybersystems

Posting Type

Dependent on Funding

Special Instructions to Applicants (if applicable)

• Your references should include the contact information for at least three (3) professional references.

Additional Information

• Remote work is a possibility with this position