Human Resources

As of January 4, 2022, Michigan Tech is requiring all faculty, staff, temporary and student employees to be vaccinated for COVID-19 due to the Federal Contractor Vaccine Mandate or have an approved exemption for a religious or medical reason. This includes those working remotely. More information on this policy is available at Michigan Tech Flex.

Office Assistant 6

Apply now Job No: 21261
Department: Jackson Center for Teach & Learn
Work Type: Union
Location: Main Campus (Houghton, MI)
Full Time / Part Time: Part Time
Categories: Office/Clerical Support

Department: Provost

Sub Department: Jackson Center for Teaching and Learning 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.  

If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or mtujobs@mtu.edu.

Job Description Summary

This position will assist with proctoring exams and support the needs of the Michigan Tech Testing Center, either in person or online. This position will also be expected to complete additional training allowing them to proctor for sponsored exams.

Essential Duties & Responsibilities (other duties may be assigned)

1. Effectively communicate with students and instructors regarding test expectations and schedules in person, by phone and by e-mail.
2. Assist with the administration of the testing center and coordination of scheduling exams.
3. Proctor paper/pencil, computerized, and online exams for the Michigan Tech Testing Center, distance education courses, and sponsored exams.
4. Maintain a high level of security and confidentiality within the testing center and with testing materials.
5. Ability to work with minimal supervision, and balance multiple activities in a fast-paced environment.
6. Assist with transcribing exams from paper/pencil to online through computer software including Equatio and Canvas.
7. Scan and score multiple choice exam bubble sheets, and report results electronically to instructors through the Remark OMR Software.
8. Address questionable candidate behavior to enforce academic integrity.
9. Work some evenings and/or weekends as testing needs require.
10. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
11. Generate and organize files through shared hard drive, Google sheets, Google documents and Google file sharing.
12. Updating documentation using advanced knowledge of Microsoft office suite.
13. Maintaining and updating proctor documentation using PDFs and Canvas courses.
14. Learn multiple additional software programs used by sponsored exam companies such as Pearson VUE and ETS.
15. Apply safety-related knowledge, skills, and practices to everyday work.

Required Education, Certifications, Licensures (minimum requirements)

• High school diploma or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

Required Experience (minimum requirements)

• 2-years experience using Microsoft Office Suite, Google Mail, Google Docs, and Windows based computers.

Desirable Education and/or Experience

• 1-year of college.
• Experience proctoring paper/pencil and computerized exams.
• Experience with computerized testing through sponsored organizations.
• Experience working with students with accommodations or learning disabilities.
• Experience working with international students.
• Experience using scheduling software.
• Experience using bubble sheet scoring software.
• Experience with conflict resolution.
• Experience using Adobe products.
• Experience creating forms and documents.

Required Knowledge, Skills, and/or Abilities (minimum requirements)

• Demonstrated ability to independently organize, prioritize, and complete multiple work assignments in a fast-paced work environment with frequent interruptions.
• Demonstrated ability to use judgment when dealing with confidential information.
• Demonstrated ability to work with accuracy and attention to detail.
• Demonstrated ability to work independently and take initiative to solve problems.
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
• Demonstrated ability to deal professionally with challenging customer service situations.
• Demonstrated commitment to contribute to a safe work environment.
• Excellent interpersonal, customer service, and written/oral communication skills.
• Demonstrated ability to effectively adapt to change.
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.

Desirable Knowledge, Skills, and/or Abilities

• Familiarity with FERPA, the ADA, and other policies regarding accommodated testing.
• Demonstrated ability to learn new computer skills.
• Proactive and creative approach to problem solving.
• Demonstrated ability to work effectively as part of a team.
• Proven ability to create and maintain positive working relationships while demonstrating a caring and proactive attitude in working with students, staff, faculty, administrators, and external agencies.
• Demonstrated ability to communicate highly complex information to students, staff and parents.

Work Environment and/or Physical Demands

The noise level in the work environment is usually low to moderate.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

  • Employee Safety Overview

  • Anti-Harassment, Discrimination, Retaliation Training

  • Annual Data Security Training 

  • Annual Title IX Training

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. Visa sponsorship is unavailable at this time. This is not an E-Verified Position.

Full-Time Equivalent (FTE) % (1=100%)

.75

FLSA Status

Non-exempt 

Appointment Term

9 months

Shift

1st Shift

Pay Rate/Salary

External Candidates Will Receive the Minimum $13.25

Title of Position Supervisor

Testing Center Manager

Posting Type

Internal & External

Special Instructions to Applicants (if applicable)

UAW Posting 10/8/2021 - 10/14/2021


External applicants are encouraged to apply, however internal UAW applicants are given first consideration if they apply during the internal UAW posting dates.


Required Education, Certifications, Licensures* (minimum requirements)

Advertised: Eastern Daylight Time
Applications close:

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