Human Resources

Coordinator

Apply now Job No: 21155
Department: Student Leadership & Involvement
Work Type: Staff - Full Time
Location: Main Campus (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Student Affairs

Department: Dean of Stu/VP Student Affairs

Sub Department: Student Leadership & Involvement 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.  

If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or mtujobs@mtu.edu.

Job Description Summary

The Coordinator of Student Leadership & Involvement is responsible for providing development and support for Michigan Tech’s Registered Student Organizations (RSO). This position will administer Involvement Link, implement annual organization registration, provide budgetary guidance and support, and coordinate resources that benefit all student organizations. As a part of the Student Leadership & Involvement (SLI) team, the Coordinator will provide general support for all SLI programs and initiatives. This position will work to ensure that services are consistent with the mission and goals of the Division of Student Affairs and the University.

Essential Duties & Responsibilities (other duties may be assigned)

• Serve as the primary Student Leadership & Involvement contact and resource for all Registered Student Organizations (RSO’s), coordinate the registration process of all RSO’s annually, and support the transition of RSO executive board officers.
• Serve as the financial advisor to the Undergraduate Student Government, including assisting with leadership development as well as training and advising for the Ways and Means committee.
• Provide oversight for all Student Activity Fee allocations and transfers.
• Serve as the financial advisor to The Lode student newspaper and Film Board.
• Administer and manage Involvement Link, including providing training to students, staff, faculty, and advisors as needed.
• Maintain all RSO records and archives, both through Involvement Link, Student Leadership & Involvement drive, and hard copy files.
• Develop and implement the online training for organization executive boards and advisors and ensure compliance with Clery Act and Title IX.
• Review and approve all new RSO requests, according to Board of Trustees and SLI guidelines. Including regularly reviewing RSO constitutions and by-laws and advising organizations of needed updates and revisions.
• Conduct grade reports, review RSO membership rosters, and hold officers accountable for meeting minimum requirements.
• Oversee the RSO Travel Policy and collaborate with Facilities Management to facilitate to motor vehicle request process.
• Review and approve RSO requests for student information and mass emails.
• Assist RSO’s with making major purchases and ensure the proper procedure is followed for acquiring and tracking the property.
• Assist with all SLI large-scale events and traditions, such as An Afternoon on the Town, Welcome Week, K-Day, Homecoming, etc.
• Evaluate and uphold all SLI and University policies.
• Assist in the assessment of programs and services for Student Leadership & Involvement and, in partnership with the Student Leadership & Involvement staff, recommend/implement appropriate changes for future programming and planning.
• Assist in marketing departmental events and initiatives and maintaining departmental social media accounts.
• Collaborate with Residence Education and Housing Services, Athletics, Alumni Relations, Risk Management, Facilities, and other departments to provide support and programming to students and student groups.
• Teach one section of a college success course during fall/spring semester, if possess an earned master’s degree.
• Act as a student advocate and make appropriate referrals to students seeking assistance.
• Participate in Student Affairs and University committees, as approved.
• Work irregular hours due to the nature of the position.
• Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
• Apply safety-related knowledge, skills, and practices to everyday work.
• Integrate safety practices into daily activities.
• Other duties as assigned.

Required Education, Certifications, Licensures (minimum requirements)

• Master’s degree in student personnel or a related field, or the equivalent combination of education, training and experience from which comparable skills can be acquired.

Required Experience (minimum requirements)

• Experience working on/with university student organizations.
• Experience with accounting and budget management and experience interpreting financial reports.
• Experience in using personal computers, word processing, database, and using advanced features of word processing applications including utilizing columns or tables, sorting, and mail merge
• Experience using Google suite system: email, calendars, shared drives, list serves, creating forms, linking to spreadsheets
• Excellent leadership, organization, interpersonal, and oral/written communication/presentation skills.
• Experience creating and delivering engaging presentations for small and large audiences.

Desirable Education and/or Experience

• Experience advising student organizations/groups.
• Experience working on/with university student government organizations.
• Experience using online student organization programs, such as Collegiate Link, Org Sync, or other comparable programs.
• Experience utilizing online applications and programs for student/program assessment and tracking.
• Experience with coordinating both small and large-scale programs and events.

Required Knowledge, Skills, and/or Abilities (minimum requirements)

• Demonstrated excellent interpersonal and oral, written, and presentation skills.
• Demonstrated ability to creatively plan, organize, and execute complex events.
• Demonstrated knowledge of budgeting and accounting best practices.
• Demonstrated willingness and ability to work evening and weekend hours.
• Evidence of commitment to enhancement of diversity.
• Demonstrated ability to work effectively with students, faculty, and staff.
• Demonstrated ability to function effectively in stressful work environments.
• Proven competence in managing multiple tasks and competing priorities.
• Demonstrated organizational and problem-solving skills.
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.

Desirable Knowledge, Skills, and/or Abilities

• Demonstrated knowledge and expertise of today’s students and ability to steer program priorities using institutional strategic planning directives.
• Experience being a goal-oriented, charismatic, self-disciplined, willing risk taker with a genuine interest in the success of all students.
• Demonstrated understanding of student development and learning theories.
• A positive attitude toward innovation and creativity, willingness to be adaptable, and a sense of humor.

Work Environment and/or Physical Demands

The work environment is that of a typical office and/or classroom setting. The noise level in the work environment is usually low to moderate. The employee must be able to move and/or lift up to 50 pounds.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

  • Employee Safety Overview

  • Anti-Harassment, Discrimination, Retaliation Training

  • Annual Data Security Training 

  • Annual Title IX Training

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Full-Time Equivalent (FTE) % (1=100%)

1.0

FLSA Status

Exempt

Appointment Term

12 months

Pay Rate/Salary

Negotiable Based on Experience and Qualifications

Title of Position Supervisor

Director of Student Leadership & Involvement

Posting Type

Internal & External

Special Instructions to Applicants (if applicable)

Full consideration will be given to applications received by July 30, 2021.


Required Education, Certifications, Licensures* (minimum requirements)

Advertised: Eastern Daylight Time
Applications close:

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