Human Resources

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Assistant Director, Research Development

Apply now Job No: 20046
Work Type: Staff Full-time
Location: Main Campus (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Administrative/Business/Professional

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Full-Time Equivalent (FTE) % (1=100%)

1.0

FLSA Status

Exempt

Appointment Term

12 months

Pay Rate/Salary

Negotiable Based on Experience and Qualifications

Title of Position Supervisor

Director, Institute of Computing and Cybersystems

Posting Type

Internal & External

Dependent on Funding

This position is dependent upon external funding. 

Job Description Summary

This position will support researchers of Michigan Tech's Institute of Computing and Cybersystems (ICC) as they collectively work to create and implement activities aimed at the growth and development of ICC-affiliated research and graduate programs. By collaborating with, coaching/mentoring, and supporting the work of researchers at all levels, this individual will be integral to the business development and outreach of the ICC. The successful candidate will provide pre- and post-award support to institute members, assist with the financial processes for the institute, and help to lead the daily administrative functions of the institute.

Essential Duties & Responsibilities (other duties may be assigned)

1. Search for funding opportunities and communicate to ICC members.
2. Work with researchers to foster contacts and develop relationships with research sponsors. Cultivate, track, and manage contact management in a customer relationship management system.
3. Serve as liaison with other University units to leverage and advocate for the ICC both on and off campus.
4. Provide proofreading and editing support for external research proposals and reports prepared by institute members.
5. Lead successful proposal preparation and submission activities, including but not limited to: proposal preparation assistance, budget development, and coordination of pre-award document submission.
6. Provide an up-to-date facilities and equipment description database for the inclusion of information in proposals and promotional materials.
7. Serve as a liaison with project sponsors and be a point-of-contact with outside funding agencies (Federal, State, and local), the Sponsored Programs and Sponsored Accounting offices, principal investigators, and other project partners.
8. As directed, oversee project management activities for key Institute initiatives, including analyzing expenditures, facilitating internal requests for budget modifications, cost transfers, time extensions, subcontract activities, and financial closeout. Monitor required reporting deadlines and assist with dissemination of results in a timely manner.
9. Provide streamlined post-award support for large research initiatives.
10. Work with the ICC Director and staff to prepare and deliver annual, quarterly, and other reporting documents and presentations for the institute.
11. Oversee training and the communication of research and technology transfer activities.
12. Prepare financial reports and access financial information to assist in the management of the center and externally funded sponsored awards. This includes assisting with the project payroll certification process.
13. Provide administrative leadership over internal award activities and student activities within ICC.
14. As needed, represent the ICC and the ICC Director with internal and external contacts.
15. Encourage continuous improvement practices among the staff and faculty affiliated with the ICC.
16. Provide leadership to foster a culture of safety; promote safety through actions, communications and training.
17. Supervise student employees.

18. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives. 

Required Education, Certifications, Licensures (minimum requirements)

• Bachelor's degree in engineering, computer science, business, scientific and technical writing, or other related fields, or an equivalent combination of education and experience from which comparable knowledge and abilities have been acquired.

Required Experience (minimum requirements)

• Proofreading/editing experience
• 3-5 years experience in program/project management
• Experience in business operations, sales, marketing and/or research administration
• Experience using personal computers, Microsoft Office Suite, and other basic software packages
• Experience using advanced features of word processing and presentation software
• Experience using advanced features of spreadsheet/database software such as creating macros/charts and utilizing formulas

Desirable Education and/or Experience

• Master's degree
• Experience using Banner/Oracle data systems
• Experience working with budgets, financial data, and accounting systems
• Experience in marketing/outreach activities
• Experience working in an academic setting
• Experience in proposal development for submission to Federal agencies, corporations, foundations, and other sponsors
• Experience working with research grants and contracts
• Experience in graphic design, desktop publishing and related software packages

Required Knowledge, Skills, and/or Abilities (minimum requirements)

• Demonstrated leadership skills.
• Excellent interpersonal, customer service, written, and oral communication skills.
• Demonstrated ability to write quality reports and correspondence.
• Excellent organizational and management skills.
• Demonstrated ability to prioritize workload and manage time effectively.
• Demonstrated ability to work effectively with faculty, staff, students, and support personnel at all levels and across cultural boundaries.
• Demonstrated ability to work with accuracy and attention to detail.
• Demonstrated project management, time management and problem-solving skills.
• Demonstrated ability to use judgment when dealing with confidential information.
• Demonstrated excellent decision-making capabilities.
• Demonstrated ability to work independently and take initiative to solve problems.
• Demonstrated ability to work as part of a team.
• Demonstrated ability and willingness to travel as much as 10% of time.

• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff. 

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 3 required trainings; additional training may be required by the department.

Required University Training:

  • Employee Safety Overview

  • Anti-Harassment, Discrimination, Retaliation Training

  • Annual Data Security Training 

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Special Instructions to Applicants (if applicable)

Your references should include the contact information for at least three (3) professional references.

Additional Information

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer, which includes proving equal opportunity for protected veterans and individuals with disabilities.

ICC website: http://mtu.edu/icc


Required Education, Certifications, Licensures* (minimum requirements)

Advertised: Eastern Standard Time
Applications close:

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