Human Resources

McNair Scholars Office Manager

Apply now Job No: 23087RPRP
Department: Office of Diversity & Inclusion
Work Type: Staff - Full Time
Location: Main Campus (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Management, Administrative/Business/Professional

Department: Office of Diversity & Inclusion

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.  

If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or humanresources@mtu.edu.

Job Description Summary

The Ronald E. McNair Postbaccalaureate Achievement Program (McNair Scholars Program) at Michigan Tech is seeking a dynamic professional for the position of McNair Scholars Student Coordinator to promote and drive its mission to optimize the success of students from historically marginalized groups. The McNair Scholars Program is a grant funded program that engages in undergraduate research experiences of historically underserved and underrepresented students along with their transition to a graduate degree program. Under the supervision of the Assistant Director the office manager is responsible for establishing, implementing, and assessing programs and services in support of its mission. The ideal individual needs to be committed to student-centered philosophy, engagement, practices and be a strong collaborator.

Essential Duties & Responsibilities (other duties may be assigned)

● Drafting correspondence and other program written materials
● Maintaining permanent participant files according to TRIO guidelines
● Ordering and maintaining all supplies and equipment
● Scheduling meetings and making travel arrangements for McNair Program staff and participants
● Maintaining the Assistant Director calendar
● Providing administrative support for all other program activities
● Assist with organizing program events and activities
● Maintaining and reviewing participant applications
● Tracking all expenditures and processing all requisitions
● Assists participants in the postsecondary and financial aid application process.
● Editing the program newsletter and web page.
● Attend events and work flexible hours as needed. Some evenings and weekends will be required.
● Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
● Apply safety-related knowledge, skills, and practices to everyday work.
● Other duties as assigned.

Required Education, Certifications, Licensures (minimum requirements)

● Bachelor's Degree in any field, OR an equivalent combination of education and experience.

Required Experience (minimum requirements)

● Extensive experience in word processing and data management
● Manage and organize spreadsheets

Desirable Education and/or Experience

● Experience with categorically funded program budgets
● Experience in educational settings
● Demonstrated experiences developing and managing recruitment and/or retention-based programs for historically marginalized students.
● Working with individuals from diverse backgrounds
● Experience with identifying educational challenges and barriers faced by historically marginalized students
● Experience working with TRIO programs

Required Knowledge, Skills, and/or Abilities (minimum requirements)

● Knowledge and understanding of issues significant to diverse communities.
● Ability to plan and implement educational and informational programs in a diverse cultural environment.
● Ability to work collaboratively with a diverse group of students, faculty, and staff.
● Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
● Demonstrated commitment to contribute to a safe work environment.

Desirable Knowledge, Skills, and/or Abilities

● Website development and maintenance, databases, and student tracking systems.
● Basic knowledge in social media and graphic design

● Demonstrated success in, or potential future contributions to, working with persons from diverse backgrounds, creating a sense of belonging, and fostering a fair, objective, welcoming place to work for persons with a wide variety of personal characteristics and viewpoints. **

Work Environment and/or Physical Demands

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
● Attend events and work flexible hours as needed. Some evenings and weekends will be required.
The noise level in the work environment is usually low to moderate but can occasionally be higher.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

  • Employee Safety Overview

  • Anti-Harassment, Discrimination, Retaliation Training

  • Annual Data Security Training 

  • Annual Title IX Training

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. Visa sponsorship is unavailable at this time. This is not an E-Verified Position.

 

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities

Full-Time Equivalent (FTE) % (1=100%)

1.00

FLSA Status

Exempt

Appointment Term

 

Shift

 

Pay Rate/Salary

Negotiable Based on Experience & Qualifications; $43,000 - $48,000

Title of Position Supervisor

Assistant Director of McNair

Posting Type

Internal and External

Dependent on Funding

True

Special Instructions to Applicants (if applicable)

Please upload contact information for your three (3) most recent professional references; at least one (1) must be a direct supervisor.

Additional Information

The McNair Scholars Program is a federally funded TRIO program aimed to help first-generation low-income and underrepresented minority students gain valuable undergraduate research experience so that they can pursue and ultimately obtain a terminal degree in the field of their choice.

For general information on the program, visit the Michigan Tech McNair Scholars Program website https://www.mtu.edu/mcnair-scholars/


Required Education, Certifications, Licensures* (minimum requirements)

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