Manager of Budget & Planning – Auxiliary Services

Apply now Job No: 22239
Department: Budget and Planning
Work Type: Staff - Full Time
Location: Lakeshore Center (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Administrative/Business/Professional

Department: Budget and Planning

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.  

If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or humanresources@mtu.edu.

Job Description Summary

The Budget Office and the Associate Vice President for Administration are looking for a 12-month, full-time Manager of Budget & Planning. The Manager will ensure that the financial planning functions and business transactions of Auxiliary Services are meeting customer needs, departmental targets, and that planning is forward-looking and strategic to address the growth needs of the University. They will be responsible for leading continuous improvement efforts to ensure best-in-class service and financial performance and growth.

This position will also assist the Director of Budget and Financial Planning in financial analysis of other University operations and assigned projects. The position will report to the Director of Budget and Financial Planning.

Essential Duties & Responsibilities (other duties may be assigned)

• Serve as a financial expert and provide counsel to the Associate Vice President of Administration (AVPA) on budget and cost information to inform effective decision-making and to allow regular reporting to unit leaders.
• Collaborate with the AVPA and unit leaders to identify and plan short- and long-range financial goals.
• Perform complex budget projections, analysis of actual activity, and cost feasibility studies to facilitate decision-making and planning as needed by the Director of Budget and Financial Planning.
• Assist auxiliary units in developing annual operating budgets, developing room and board rates proposals, determining fees and fines, and planning the net revenue needed for expansion, capital projects, and contributions to reserves. Plan, develop, manage, and track all Auxiliary Operations program budgets.
• Conduct periodic reviews of cost-effective purchasing and capital expenditures.
• Utilize Banner, ASPIRE, and WebFOCUS to access information regarding student employment, finance, human resources, space, and equipment information.
• Work directly with auxiliary units to develop and monitor daily, monthly, and annual key performance indicators of service excellence and financial performance.
• Analyze and prepare budget reports, statements, and spreadsheets for internal and external use, and provide regular report-outs to the Auxiliaries leadership team.
• Build and foster successful working relationships with other areas such as Purchasing, Financial Services and Operations, Payroll, Advancement, and Financial Aid.
• Serve as an approver for all staff Concur travel reports.
• Apply safety-related knowledge, skills, and practices to everyday work.
• Provide leadership to foster a culture of safety.
• Participate in University committees, as appropriate.
• Supervisory Responsibilities: Functional supervision may be exercised over clerical support staff, graduate students, and student assistants.

Required Education, Certifications, Licensures (minimum requirements)

• Bachelor’s degree or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

Required Experience (minimum requirements)

• Advanced computer and software competency in spreadsheets, databases, word processing and presentation applications.
• Experience working in the areas of financial management, accounting, and/or budgeting

Desirable Education and/or Experience

• Two years of experience in accounting, financial management, planning, budgeting and data analysis.
• Bachelor’s degree in accounting, business, finance, or a related field
• Experience working in a collegiate setting.
• Experience using Ellucian Banner.
• Data visualization skills
• Experience with continuous improvement strategies to help solve problems and improve processes

Required Knowledge, Skills, and/or Abilities (minimum requirements)

• Strong written and interpersonal/oral communication skills.
• Demonstrated ability to work with accuracy, precision, and attention to detail.
• Demonstrated ability to manage multiple projects and competing priorities, and communicate status and potential issues to stakeholders.
• Demonstrated ability to handle confidential information and exhibit good judgment.
• Demonstrated ability to exemplify appropriate customer service in working with stakeholders.
• Demonstrated ability to work both independently and collaboratively in a fast-paced environment.
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

  • Employee Safety Overview

  • Anti-Harassment, Discrimination, Retaliation Training

  • Annual Data Security Training 

  • Annual Title IX Training

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. Visa sponsorship is unavailable at this time. This is not an E-Verified Position.

Full-Time Equivalent (FTE) % (1=100%)

1.00

FLSA Status

Exempt

Pay Rate/Salary

Negotiable.

Title of Position Supervisor

Director of Budget and Financial Planning

Posting Type

Internal & External Posting

Required Education, Certifications, Licensures* (minimum requirements)

Advertised: Eastern Daylight Time
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