Curriculum Services Coordinator

Apply now Job No: 22137RP
Department: Registrar's
Work Type: Staff - Full Time
Location: Main Campus (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Student Affairs

Department: Registrar's Office

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.  

If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or mtujobs@mtu.edu.

Job Description Summary

Support the academic advisors by interpreting and communicating academic and curricular policy changes, answering questions regarding degree requirements, maintaining the academic advising website, and communicating to students regarding graduation. Award degrees and process diplomas. Oversee the annual policy updates to the undergraduate catalog. Assist with commencement planning. Oversee the curriculum change and graduation application processes.

Essential Duties & Responsibilities (other duties may be assigned)

• Answer questions and interpret policies for academic advisors; support advisors with policies and procedures related to degree requirements and graduation
• Oversee process related to degree services and graduation; audit degree requirements, award degrees, maintain student outcome records, print diplomas, and prepare the Board of Trustees conferral report
• Notify students who intended to graduate when they fail to meet degree requirements; maintain file of correspondence with the student
• Communicate with expected graduates regarding graduation requirements and degree completion
• Manage online undergraduate applications for graduation
• Onboard new advisors and maintain advisor access to University applications
• Communicate policy changes to advisors, assist with interpretation
• Develop and maintain advising resources such as the advising Google Site (AdvisorHub), university-wide advising forms, and the advisor list-serv
• Maintain major and minor advisor lists online and in Banner
• Oversee online curriculum change (add/drop/change of major or minor) submissions; resolve workflow issues
• Oversee the annual maintenance/updates of the undergraduate catalog
• Process degree verifications in the National Student Clearinghouse and submit degree files to the NSC upon completion of degree awarding process
• Process duplicate diploma requests
• Serve as the registrar’s office primary representative for the commencement committee; provide data, attend commencement practices and ceremonies
• Establish the undergraduate seating chart and walking order for commencement; work with University Marketing and Communications to post the online interactive seating chart; print signs and line-up lists for walking order and post them in the commencement staging area
• Serve on the Advising Council and other committees as requested
• Commit to learning about continuous improvement strategies and applying them to everyday work.
• Support Transfer Services and Student Registration as needed

Required Education, Certifications, Licensures (minimum requirements)

Bachelor's degree from a regionally accredited institution or combination of Associate’s degree and professional experience from which comparable knowledge can be acquired

Required Experience (minimum requirements)

• Professional experience interpreting and communicating policies to a wide range of constituents

Desirable Education and/or Experience

• Bachelor's degree from a regionally accredited institution
• Experience working with Banner, uAchieve or similar software systems
• Professional experience interpreting and communicating academic policies
• Minimum one year experience in a registrar’s or similar office in higher education
• Experience working with student academic records

Required Knowledge, Skills, and/or Abilities (minimum requirements)

• Demonstrated ability to communicate and collaborate effectively across cultures and work harmoniously with diverse groups of people
• Demonstrated personal integrity and high ethical standards
• Demonstrated commitment to accuracy and attention to detail
• Demonstrated ability to maintain confidentiality and exercise good judgment with confidential data
• Excellent written and verbal communication skills and the ability to write and deliver messages that will engage a broad range of constituents, including students, faculty and staff
• Demonstrated ability to function effectively as part of a team
• Excellent organizational skills to establish priorities and manage multiple activities to meet unit, campus, and system-wide deadlines

Desirable Knowledge, Skills, and/or Abilities

• Demonstrated ability to utilize a content management system for website publishing

Work Environment and/or Physical Demands

The work environment characteristics and physical demands described here are representative of those an employee encounters while performing the essential functions of this job.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

  • Employee Safety Overview

  • Anti-Harassment, Discrimination, Retaliation Training

  • Annual Data Security Training 

  • Annual Title IX Training

Required Departmental Training: 

  • FERPA Training

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. Visa sponsorship is unavailable at this time. This is not an E-Verified Position.

Full-Time Equivalent (FTE) % (1=100%)

100%

FLSA Status

Exempt

Appointment Term

12 months

Pay Rate/Salary

Negotiable, based on education and experience

Title of Position Supervisor

Associate Registrar, Administrative Services

Posting Type

Internal & External

Dependent on Funding

No

Required Education, Certifications, Licensures* (minimum requirements)

Advertised: Eastern Daylight Time
Applications close:

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