Sponsored Programs Coordinator

Apply now Job No: 22199
Department: Sponsored Programs Office
Work Type: Staff - Full Time
Location: Main Campus (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Research, Communication

Department: Sponsored Programs Office

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.  

If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or mtujobs@mtu.edu.

Job Description Summary

The Sponsored Programs Coordinator counsels, advises, and assists faculty and staff with subrecipient proposal, award, and post-award processes for externally funded projects.

Essential Duties & Responsibilities (other duties may be assigned)

1. Coordinate the review, processing, and submission of subrecipient paperwork.
2. Counsel, advise and assist faculty and staff with subrecipient proposal paperwork, which includes reviewing documents for conformance with sponsor and University guidelines.
3. Review and interpret applicable federal, state, agency, and University policies and guidelines for proposal submissions and subaward agreement negotiations.
4. Provide pro-active and problem-solving guidance and support to faculty and staff related to proposals and subaward agreements.
5. Process subaward transactions including budget modifications, time extensions and closeouts.
6. Review incoming subaward invoices and monitor spending in accordance with the award terms and conditions.
7. Manage routine subaward processes including subrecipient single audit review, subrecipient debarment checks, federal reporting related to subawards, and the subaward closeout process.
8. Draft, compose and edit legal correspondence related to proposals and subaward agreements.
9. Contribute and/or lead in the identification, establishment, review and improvement of pre and post-award policies and procedures for sponsored programs.
10. Participate in the creation and presentation of workshops, seminars and on-demand tutorials in order to educate others in sponsored program administration.
11. Participate in special projects and other assigned duties to further the department’s goals and objectives.
12. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
13. Integrate safety practices into daily activities.
14. Supervisory Responsibilities: Functional supervision may be exercised over staff and/or students.

Required Education, Certifications, Licensures (minimum requirements)

• Bachelor’s degree

Required Experience (minimum requirements)

• Experience using personal computers and basic software packages including advanced features of word processing, spreadsheet/database, and Adobe Acrobat software.

Desirable Education and/or Experience

• Relative experience working in a higher education environment.
• Experience developing and preparing bid/proposal budgets.
• Experience negotiating agreements.

Required Knowledge, Skills, and/or Abilities (minimum requirements)

• Excellent interpersonal, customer service and oral/written communication skills.
• Strong organizational skills and the ability to successfully complete multiple tasks within established and changing deadlines.
• Demonstrated ability to work with accuracy, precision, and attention to detail.
• Demonstrated ability to work in a high volume and deadline oriented work environment.
• Demonstrated ability to work independently and take the initiative to solve problems.
• Demonstrated ability to work effectively as part of a team.
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
• Demonstrated commitment to contribute to a safe work environment.

Desirable Knowledge, Skills, and/or Abilities

• Demonstrated understanding of contract language and/or knowledge of business law.
• Familiarity with electronic research administration systems.
• Familiarity with federal guidelines related to grant and contract administration.
• Experience with LEAN, Six Sigma, or other quality improvement processes.

Work Environment and/or Physical Demands

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually low to moderate.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

  • Employee Safety Overview

  • Anti-Harassment, Discrimination, Retaliation Training

  • Annual Data Security Training 

  • Annual Title IX Training

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. Visa sponsorship is unavailable at this time. This is not an E-Verified Position.

Full-Time Equivalent (FTE) % (1=100%)


FLSA Status


Appointment Term

12 months

Pay Rate/Salary

Negotiable based on experience & qualifications

Title of Position Supervisor

Sponsored Programs Analyst

Posting Type

Internal & External

Required Education, Certifications, Licensures* (minimum requirements)

Advertised: Eastern Daylight Time
Applications close:

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