Administrative Aide 7

Apply now Job No: 22175RP
Department: Financial Services & Operations
Work Type: Union
Location: Lakeshore Center (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Office/Clerical Support

Department: Financial Services and Operations


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.  

If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or

Job Description Summary

Responsible for daily receipt and deposit of amounts received for the Michigan Tech Fund, provide support for various FSO functions, coordination of office activities, and support for Director, Michigan Tech Fund Accounting.

Essential Duties & Responsibilities (other duties may be assigned)

1. Process and deposit gifts (checks, credit cards, cash, electronic transfers) and other amounts received for the Michigan Tech Fund on a daily basis.
2. Prepare and post journal entries.
3. Receive and route telephone calls to the appropriate person.
4. Work with various FSO staff to support continuity in functions of the department.
5. Prepare letters to donors for various gift requirements.
6. Assist Director with special projects and audit preparation tasks.
7. Prepare check requests for Michigan Tech Fund expenditures, maintain files and obtain the cash surrender value for life insurance accounts.
8. Scanning items into Perceptive Content for Michigan Tech Fund.
9. Maintain inventory of office supplies and equipment and communicate with various vendors for the Michigan Tech Fund and FSO.
10. Coordinate general office activities.
11. Other duties as assigned.
12. Apply safety-related knowledge, skills, and practices to everyday work.
13. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.

Required Education, Certifications, Licensures (minimum requirements)

• High school diploma, or an equivalent combination of education and experience from which comparable knowledge and abilities can be acquired.

Required Experience (minimum requirements)

• Three years progressive experience in secretarial or administrative support.
• Three years experience using personal computers and basic software packages, including word processing, spreadsheet, presentations, and database software.

Desirable Education and/or Experience

• Prior experience working at a non-profit or governmental entity.

Required Knowledge, Skills, and/or Abilities (minimum requirements)

• Excellent interpersonal, customer service and written/oral communication skills.
• Demonstrated knowledge of proper grammar, spelling and punctuation.
• Demonstrated ability to work independently and take initiative to solve problems.
• Demonstrated ability to organize and prioritize work assignments independently in a complex work environment.
• Demonstrated ability to work with accuracy and attention to detail.
• Demonstrated ability to use judgment when dealing with highly confidential information.
• Demonstrated ability to work in a team environment.
• Demonstrated ability to learn new computer skills.
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
• Demonstrated commitment to contribute to a safe work environment.

Language, Mathematics and/or Reasoning Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine correspondence. Ability to effectively present information in one-on-one situations to customers, clients and other employees of the organization.

Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to define problems, collect data, establish acts, and draw valid conclusions.

Work Environment and/or Physical Demands

The work environment is that of a typical office setting. The noise level in the work environment is usually low to moderate.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

  • Employee Safety Overview

  • Anti-Harassment, Discrimination, Retaliation Training

  • Annual Data Security Training 

  • Annual Title IX Training


Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. Visa sponsorship is unavailable at this time. This is not an E-Verified Position.

Full-Time Equivalent (FTE) % (1=100%)


FLSA Status


Appointment Term

12 months


1st Shift

Pay Rate/Salary

Contractual. External candidates will receive the minimum amount ($14.25/hr).

Title of Position Supervisor

Director, Michigan Tech Fund Accounting

Posting Type

Internal & External Posting

Special Instructions to Applicants (if applicable)

UAW Posting 7/12/2022 - 7/18/2022
External applicants are encouraged to apply, however internal UAW applicants are given first consideration if they apply during the internal UAW posting dates.

Required Education, Certifications, Licensures* (minimum requirements)

Advertised: Eastern Daylight Time
Applications close:

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