Human Resources

Engineering Academic Advisor I

Apply now Job No: 22077
Department: Mechanical Engrg-Engrg Mechanics
Work Type: Staff - Full Time
Location: Main Campus (Houghton, MI)
Full Time / Part Time: Full Time
Categories: Engineering

Department: Mechanical Engineering-Engineering Mechanics

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Michigan Technological University is an Equal Opportunity Educational Institution/Equal Opportunity Employer that provides equal opportunity for all, including protected veterans and individuals with disabilities.  

If you require any auxiliary aids, services, or other accommodations to apply for employment, or for an interview, at Michigan Technological University, please notify the Human Resources office at 906-487-2280 or mtujobs@mtu.edu.

Job Description Summary

Advise mechanical engineering students in all academic and career aspects of their program of study including degree and course planning, co-ops/internships, registration, transferring of credits, and degree requirements. Represent the ME-EM department to prospective students and parents through individual visits and outreach activities. Coordinate ME-EM related pre-college programs and first year orientation for the department.

Essential Duties & Responsibilities (other duties may be assigned)

Student Services
1. Assist students with degree planning to include courses, minors, concentrations, co-ops/internships, study abroad, and other broadening opportunities.
2. Check degree schedules for certification of graduation using the online degree audit system.
3. Represent the ME-EM department by meeting with prospective students and parents.
4. Review previous coursework for prospective transfer students with regard to degree requirements for the BSME and advise transfer students transitioning into the BSME program regarding scheduling, further transfer credits, etc.
5. Advise current students on transfer process as well (transfer credits after Michigan Tech matriculation).
6. Manage registration conflicts (e.g. filled sections, waiting lists, waivers, time conflicts, etc).
7. Conduct first year advising meetings.
8. Collaborate with ME-EM faculty, Career Services, the Dean of Students office, and other campus services as needed to assist students in areas such as career advising, study skills, academic support/assistance, documenting disabilities, and time management.
9. Conduct outreach to at-risk students based on mid-term performance (for first-year students), and post-semester academic probation/suspension status changes.
10. Be a creative problem solver and student advocate while providing flexibility, within the confines of established standards of the BSME curriculum and departmental/university policies.
11. Show empathy, patience, and understanding while working to assist students.

Administrative Services
12. Coordinate transfer credit evaluations within the department.
13. Maintain flowcharts and other advising materials (including ME undergraduate Advising web page).
14. Assist with the creation of departmental marketing and promotional materials.
15. Participate in program assessment and provide support for accreditation of degree program.
16. Participate in appropriate department and university level committees.
17. Coordinate Summer Youth Programs and other pre-college programming for the department.
18. Coordinate and participate in university and department events (e.g. First Year Orientation, Preview Day, Open Houses, advising meetings, Engineering Explorations, etc).
19. Supervise student worker in the advising office along with Engineering Academic Advisor II.
20. Commit to learning about continuous improvement strategies and applying them to everyday work. Actively engage in University continuous improvement initiatives.
21. Apply safety-related knowledge, skills, and practices to everyday work.

22. Other duties as assigned.

Required Education, Certifications, Licensures (minimum requirements)

• Bachelor’s degree in Mechanical Engineering and/or engineering-related field.

Required Experience (minimum requirements)

• One year of industry engineering experience or educational experience.
• Experience using personal computers and administrative software packages including email, calendaring, word processing, and spreadsheet software.

Desirable Education and/or Experience

• 5+ years of industry engineering or educational service.
• Master’s degree in Mechanical Engineering or in a relate engineering field.
• Experience using BANNER, uAchieve, WebFocus, Google Workspace, and/or WordPress software packages.
• Experience working with college and/or high school students.
• Experience working with students experiencing academic difficulty.

Required Knowledge, Skills, and/or Abilities (minimum requirements)

• Demonstrated superior interpersonal and written/ oral communication skills.
• Demonstrated strong organizational, coordination, and office computing skills, working with complex systems in a fast-paced environment.
• Demonstrated ability to understand and improve administrative processes.
• Demonstrated ability to easily learn and disseminate detailed information.
• Demonstrated ability to pay attention to detail and document information accurately.
• Demonstrated ability to use good judgment when dealing with confidential information (including FERPA compliance).
• Demonstrated ability to use good judgment in sensitive, emotional situations.
• Demonstrated ability to take initiative in recognizing, communicating, and/or solving problems.
• Demonstrated ability to work both independently and collaboratively within a team with a service-oriented approach.
• Demonstrated ability to make effective presentations, answer questions extemporaneously, and comfort with public speaking to large and small audiences.
• Demonstrated ability to manage multiple projects simultaneously without loss of quality or accuracy.
• Demonstrated ability to communicate effectively across cultural boundaries and work harmoniously with diverse groups of students, faculty, and staff.
• Demonstrated commitment to contribute to a safe work environment.

Desirable Knowledge, Skills, and/or Abilities

• Demonstrated ability to design administrative processes.
• Demonstrated ability to work quickly and accurately in several applications simultaneously in a Windows or equivalent computing environment.
• Previous experience with academic advising/counseling.
• Previous experience in higher education or K-12 teaching experience, preference to prior university-level experience.
• Previous experience with graphic design/document layout.
• Previous experience with advanced spreadsheet tools (macros, etc).
• Previous experience with electronic marketing (email, social media, etc).
• Previous customer service experience, including presenting to customers (inside/outside sales, technical sales, etc).
• Previous experience in a position with multiple roles.

Work Environment and/or Physical Demands

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually low to moderate.

Required Training and Other Conditions of Employment

Every employee at Michigan Technological University will receive the following 4 required trainings; additional training may be required by the department.

Required University Training:

  • Employee Safety Overview

  • Anti-Harassment, Discrimination, Retaliation Training

  • Annual Data Security Training 

  • Annual Title IX Training

Background Check:

Offers of employment are contingent upon and not considered finalized until the required background check has been performed and the results received and assessed.

Other Conditions of Employment:

The successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment. Visa sponsorship is unavailable at this time. This is not an E-Verified Position.

Full-Time Equivalent (FTE) % (1=100%)

1.00

FLSA Status

Exempt

Appointment Term

12 months

Pay Rate/Salary

Negotiable. No less than $50,000.

Title of Position Supervisor

Engineering Academic Advisor II

Posting Type

Internal & External Posting

Special Instructions to Applicants (if applicable)

Your references should include the contact information for at least three (3) professional references.


Required Education, Certifications, Licensures* (minimum requirements)

Advertised: Eastern Daylight Time
Applications close:

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